Class 10th Templates & Table of Contents

Templates & Table of Contents

Introduction to Templates

A template is a pre-designed document shell that already contains:

• Place-holding text (e.g., “Your Name Here”)

• Place-holding objects (e.g., a company logo frame)

• Pre-set styles (fonts, colours, margins)

Example: Quick Business Letter

Open LibreOffice
File ▸ New ▸ Templates ▸ “Business Letter – Modern”

A letter opens with your address block at top-left, date, recipient area, and a signature line at the bottom.

Replace the dummy text with real details and you are done.

Using a Template to Create a Document

Steps:

1. File ▸ New ▸ Templates

2. In the dialog, choose a category (e.g., “Business Correspondence”)

3. Double-click “Fax – Contemporary”

4. A fax sheet opens; simply type the receiver’s name, subject, and message

5. Save it as “Fax_to_Client.odt”

Creating a Template from an Existing Document

Scenario:
You have a project report that you reuse every semester. Turn it into a template.

Steps:

• Open the report file

• Replace changing details with placeholders:
  Replace “2024 – 2025 Project Report” with “<Year>”

• File ▸ Templates ▸ Save as Template

• Name it “Semester Project Report”

• Choose category “School Work” → Save

From now on:
File ▸ New ▸ Templates ▸ School Work ▸ “Semester Project Report”
gives you a fresh copy every time.

Creating & Managing Template Categories

Create a New Category

• File ▸ Templates ▸ Manage Templates (Ctrl + Shift + N)

• Click the Settings (gear) icon ▸ New Category

• Type “Science Fair” → OK

• Drag templates into this folder for neat organisation

Delete a Category

• Settings ▸ Delete Category ▸ Select “Old Stuff” ▸ OK
  Note: Deleting a category also deletes every template stored inside it.

Setting a Default Template

Why?

• Whenever you press Ctrl + N, you get a blank document with YOUR preferred margins, fonts, and logo.

How:

• File ▸ Templates ▸ Manage Templates

• Navigate to “My Templates ▸ Science Fair Report”

• Right-click ▸ Set as Default

• Press Ctrl + N — the new document now opens with your customised styles.

Moving & Deleting Templates

• Move:
  Templates ▸ Manage ▸ right-click “Meeting Minutes” ▸ Move ▸ choose “Business” category

• Delete:
  Templates ▸ Manage ▸ right-click “Outdated Fax” ▸ Delete ▸ Yes

Editing a Template

Real Example:
Your school letterhead template still has last year’s principal’s name.

• File ▸ Templates ▸ Manage Templates

• Right-click “School Letterhead” ▸ Edit

• Change name from “Dr. A. Kumar” to “Dr. B. Singh”

• Save and close

Every new letter created from this template now shows the updated name.

Letter Wizard Walk-through

Goal:
Create a polished business letter in 2 minutes.

Steps:

1. File ▸ Wizards ▸ Letter

2. Step 1: Choose “Business Letter” + “Modern” page design → Next

3. Step 2: Tick “Logo”, “Subject line”, “Fold marks” → Next

4. Step 3: Type your company address → Next

5. Step 4: Type recipient address → Next

6. Step 5: Footer text “Page & of &” → Next

7. Step 6: Name the template “Modern Biz Letter” → Finish

A fully formatted letter opens; just type the body and print.

What is a Table of Contents (TOC)?

An automatically generated list of headings with page numbers.

Live example:
A 30-page e-book has these headings styled with Heading 1, 2, 3:

• Introduction

• Uses of Computers

• Education

• Healthcare

Insert ▸ Table of Contents instantly produces:

Table of Contents

Introduction ............................................. 3 
Uses of Computers ..................................... 7
Education ................................................. 8
Healthcare ............................................... 11

Creating a Basic TOC

Step-by-step:

1. Type chapter titles and apply Heading 1 style

2. Click at the very start of the document

3. Insert ▸ Table of Contents ▸ Table of Contents, Index or Bibliography

4. Click OK — default TOC appears

Customising the TOC with the Type Tab

Tasks you can do:

• Change title: In the Title box, replace “Contents” with “My Book Contents”

• Protect from manual edits: Tick “Protected against manual changes”

• Set number of levels: Change “Evaluate up to level” to 2 so only Heading 1 & 2 appear

Using the Entries Tab (Structure Line)

Elements explained:

• LS E# E T # LE

  • LS/LE: hyperlink start/end

  • E#: chapter number

  • E: text

  • T: tab

  • #: page number

Practical tweak:
To show “Chapter 5 – Networking ............... 45”:

• In Level-1 structure line, keep E# E T #

• Delete LS & LE if you do not want hyperlinks

Applying Character Styles to TOC Elements

Goal:
Make chapter numbers bold and page numbers blue.

• In Entries tab, click the E# button (chapter number)

• From Character style drop-down choose “Bold Red”

• Click the **# buttonpage number)

• Choose “Internet Link” style → blue + underline

Update the TOC — numbers now stand out.

Choosing Paragraph Styles for Heading Levels

Purpose:
Control indentation, spacing, font size for each level.

Steps:

• In Entries tab, switch to Styles tab.

• Under Levels, pick Level 2

• In Paragraph styles, choose “Contents 2” (pre-set 0.5 cm indent, 12 pt)

• Click the arrow to assign

Level-2 entries now automatically indent and use 12-pt font.

Columns & Background for TOC

• Columns:
  Columns tab → set to 1 for a simple list
  Set to 2 if you want newspaper-style two-column TOC

• Background colour:
  Background tab → pick pale yellow → OK
  Your TOC now has a soft yellow backdrop.

Updating & Deleting a TOC

• Update:
  Right-click anywhere in the TOC ▸ Update Index
  New sections and page numbers refresh instantly.

• Delete:
  Right-click in TOC ▸ Delete Index
  The list disappears but your headings remain in the document.

 AJ